Administrative Assistant

We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude Administrative Assistant.

Ideal candidates should be able to:

• Assist management and all visitors to the company by handling office tasks,
• Providing polite and professional assistance via phone, mail, and e-mail.
• Applicant should have a genuine desire to meet the needs of others.

DUTIES AND RESPONSIBILITIES:

•  Assist in the coordination of administrative functions, including budget, personnel, meetings, and clerical duties
• Review and maintain written and computer files, plus conduct data entry
• Maintain complete stock of all office supplies and accuracy of inventory
• Providing real-time scheduling support by booking appointments and preventing conflicts.
• Maintain front desk and verify that orders are placed as necessary to ensure necessary supplies are available at all times
• Direct clients to the appropriate departments.
• Submit and reconcile expense reports
• Coordinate and schedule meetings and conferences
• Provide recommendations according to customer needs or preferences
• Implement clerical duties and administrative processes
• Maintain up-to-date employee holiday records

REQUIREMENTS:

• Associate’s Degree in a related field.
• At least 2 years of experience in the field or in a related area
• Knowledge of office management systems and procedures
• Understanding of Microsoft Office and/or Google Workspace
• Ability to write persuasively