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Audit & Compliance Manager

Published on 22.01.2021

Company

Website : http://lvcthealth.org
Industries :
Associative activities
Health, pharmacy, hospitals, medical equipment
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LVCT Health is a Kenyan non-governmental and not-for-profit organization registered in 2001 after a research project that pioneered the first... read more

Job Ad & Profile Description

Position : Audit & Compliance Manager

Job Summary
The Audit and Compliance Manager will support the Executive Director to deliver on the compliance and internal audit functions of LVCT Health, ensuring that programs, including its sub-grantees/partners, are fully compliant with LVCT Health and its donors’ rules and regulations.

Job Description

LVCT Health is an established Kenyan NGO that is renowned for its implementation of health programs at scale in Kenya. Through its vision of Healthy Empowered Communities, LVCT Health is a leader in designing and implementation of innovative HIV prevention and treatment approaches, sexual and reproductive sexual and gender based violence programs reaching the most vulnerable populations. The organization works with government and other stakeholders at national and county levels.

LVCT Health receives multi-year funding from various donors including PEPFAR CDC, USAID, Elton John AIDS Foundation, UN agencies and other foundations to carry out program and research activities in multiple sites across various counties. Funds are used by LVCT directly with some sub granting to partner organizations as required.

LVCT health seeks to fill in the following position: -
POSITION: Audit & Compliance Manager ACM/LVCT/01/2021
REPORTING TO: Executive Director
LOCATION: Nairobi

Job Purpose 

The Audit and Compliance Manager will support the Executive Director to deliver on the compliance and internal audit functions of LVCT Health, ensuring that programs, including its sub-grantees/partners, are fully compliant with LVCT Health and its donors’ rules and regulations. This will be achieved through the systematic examination and evaluation of the adequacy, reliability and effectiveness of internal policies and procedures, and the extent to which established internal controls are complied with. Where weaknesses in controls or application of controls, are identified, the Audit and Compliance Manager will recommend action to remedy the situation. In collaboration with LVCT Health leadership the Audit and Compliance Manager will work with colleagues and field offices to create a culture reflecting the high ethical standards of LVCT Health.

Key responsibilities:
Internal Controls and compliance

  • To monitor adherence to LVCT Health procedures and policies in relation to Procurement, Finance, HR and Programs as set out in relevant manuals and guidelines.
  • To be familiar with and monitor adherence to relevant donor rules and regulations in relation to Procurement, Finance, HR and Programs as set out in grant agreements.
  • To prepare, based on risk assessment, and agree with the ED/ an Internal Audit plan.
  • To lead on the implementation of internal audits at both Head Office and Field office(s) based on the agreed Internal Audit plan, with particular emphasis on:
    • Transaction testing.
    • Cash management.
    • Float transaction testing.
    • Program trainings.
    • Asset management.
    • Stock keeping. o human resources management.
    • General donor compliance.
  • To review and report on the adequacy and effectiveness of LVCT Health and its partners/sub-grantees systems and internal policies and procedures, assessing the extent to which these controls offer adequate protection against error, fraud and loss of all kinds.
  • Where weaknesses in controls or application of controls are identified, to recommend action to remedy the situation to the ED and ensure appropriate reporting.
  • To produce regular activity reports to the Executive Director, ensuring timely escalation of significant findings or knowledge/suspicions of fraud, waste, and corruption etc.

Audit - Working with external auditors

  • Liaison with External auditors and scheduling audit time table and takes a lead role to completion of the Audit.
  • Ensuring audit schedules are ready within 30 days of end of the financial year
  • Ensures that all audit/compliance findings are tracked and is responsible for monitoring implementation status by the various managers, and will report on implementation status on a regular basis
  • Responding to audit management letter reports & donor review reports
  • Following up to ensure statutory/donor and audit/review recommendations are implemented

Misconduct Allegations and Investigations

  • Contribute to investigations on a case by case basis under the guidance of Executive Director.
  • This may include: -
    • Undertake investigations of alleged fraud, waste, financial corruption, ensuring objectivity, impartiality and fairness throughout investigative processes in accordance with generally recognized international investigative standards and LVCT Health guidelines.
    • Prepare reports and ad hoc briefs pertaining to investigations in coordination with Executive Director
    • Undertake investigation assignments in coordination, with Executive Director, keeping management fully informed of progress

Training and Prevention

  • Act as focal point for LVCT Health and donor fraud and anti-corruption policies and lead effective communication and training of these policies to staff.
  • Coordinate and support training and workshops to LVCT Health staff in collaboration with Operations Director and HR Manager on ethics, compliance and risk management, in particular LVCT Health Code of Conduct.
  • Carry out regular spot checks in all LVCT Health field offices on compliance with policies and ethical standards.
  • Ensure a robust and comprehensive complaints mechanism including a hotline is put in place to receive complaints and respond in a timely way to allegations related to fraud, waste, or corruption by staff and sub-partners.

Risk Management

  • Heading the Risk Management committee
  • Assess risk management approach and practices to ensure that risk management processes are effectively embedded throughout the Organization
  • Development and regular review of the LVCT Health risk register.
  • Undertake development and maintenance of grant specific donor registers that feed into the master register
Required profile for job ad : Audit & Compliance Manager
  • Minimum Qualification: Bachelor
  • Experience Level: Senior level
  • Experience Length: 5 years
  • Bachelor’s degree in Accounting, Business Administration, Commerce or Finance.
  • At least 5 years’ finance management experience with minimum 3 years in Audit and Compliance.
  • Experience working with large NGOs, in the development / humanitarian sector, with knowledge of donor rules and regulation.
  • Good interpersonal and team building skills and knowledge of participatory approaches.
  • Fluency in English. Excellent oral and written communication skills.
  • Willingness to travel to field offices
  • Self-motivated, honest, high integrity, highly responsible, and punctual.
  • Flexibility, adaptability, cultural sensitivity, team player.
  • Ability to work both independently and as part of a team.

Required Competencies: 
The ideal candidate will either be proficient or advanced in the following set of competencies, specific to this position’s level Management.

  • Accountability - Takes ownership of work responsibilities and holds high standards. Keeps commitments and takes appropriate actions to ensure obligations are met. Pursues efficiency and effectiveness and adheres to LVCT Health policies and procedures.
  • Team Building - Demonstrated team and people management abilities with a focus on growing staff, mentoring and coaching junior professionals;
  • Communication - Makes clear, persuasive oral presentations. Listens effectively and clarifies information as needed. Writes in a clear, concise, organized, and convincing manner for the intended audience. Keeps employees and colleagues apprised with relevant information.
  • Problem Solving - ability to use critical thinking to identify and analyze problems, weigh relevance and accuracy of information, generate and evaluate alternative solutions, and makes recommendations.
Job criteria for job ad : Audit & Compliance Manager
Job category :
Accounting, controlling, finance
Management
Industries :
Health, pharmacy, hospitals, medical equipment
Employment type :
Permanent contract
Region :
Central - Coast - Eastern - Nairobi - North Eastern - Nyanza - Rift Valley - Western
Experience level :
5 to 10 years
Educational level :
Bachelor
Spoken language :
englishfluent
Number of Position(s) : 1

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