Data Officers

Job Summary
To provide organizational support in the implementation of monitoring and evaluation plans and frameworks for various LVCT programs and activities and operationalization of data collection, aggregation and reporting.

Job Description

LVCT Health is an established Kenyan NGO that is renowned for its implementation of HIV and health programs at scale in Kenya. Through its vision of Healthy Empowered Communities, LVCT Health is a leader in designing and implementation of innovative HIV prevention and treatment approaches, sexual and reproductive sexual and Gender Based Violence programs reaching the most vulnerable populations. The organization works with government and other stakeholders at national and county levels.

LVCT Health has recently began implementing a CDC funded comprehensive TB/HIV prevention and treatment project in Kenya Prisons Services (KPS) across the country. The project involves delivery of TB/HIV prevention, testing, linkage and treatment services in KPS health facilities serving prisoners, KPS staff and host communities.

LVCT health seeks to fill in the following position: -

POSITION: Data Officers DO/LVCT/11/2020
REPORTING To: Senior M&E Officer

LOCATION: Various

Job purpose
To provide organizational support in the implementation of monitoring and evaluation plans and frameworks for various LVCT programs and activities and operationalization of data collection, aggregation and reporting. S/He will also be responsible for data verification, entry and analysis of programs routine and periodic data.

Key Tasks and Responsibilities
• Ensure timely and correct data capture, collation, analysis and reporting.
• Support the deployment of (Electronic Medical Records) EMR systems to ensure smooth running of the systems at the sites.
• Ensure regular backup of the EMR data into SharePoint.
• Support program data analytics and visualizations.
• Conduct monthly regional program data review meetings.
• Support quarterly routine data quality assurance in each site, perform sample chart abstraction to ascertain the level documentation and supervise the implementation of the CQI activities related to site level data management.
• Ensure accuracy of the data entered into the various reporting EMRs.
• Track the use and versions of data capture tools at the sites and raise requisitions for the tools when the numbers reach the reorder levels.
• Provide technical support to the data clerks or data clerk mentees at the sites.
• Provide technical support to program staff on the M&E related tasks and questions.
• Provide capacity building sessions on M&E and ensure proper understanding of the indicator definitions.
• Support the development and use of online trackers/dashboards and raise the attention of the program team to problematic indicators.
• Respond to training needs of the site level staff as they arise.
• Liaison between the sites and the sub-county health information officer and senior monitoring and evaluation officer
• Support in collating adhoc data requests and in evaluations.
• Attend all relevant monthly meetings.

• Minimum Qualification: Diploma
• Experience Level: Mid level
• Experience Length: 4 years
• Bachelor’s degree/Diploma in Health Records/Health Management Systems/Computer Science/Mathematics or any relevant course.
• At least 4 years’ experience in M&E or Data management especially data from a comprehensive HIV prevention program in prisons.
• Training and experience in database management and statistical packages such as STATA, Excel, and any visualization packages.
• Demonstrated analysis, communication, interpersonal, report writing and presentation skills.
• Proactive, creative, systematic thinker and problem-solver.
• Ability to work within very strict deadlines is a must.
• Experience in implementing programmes and working with EMRs including reporting EMRs like KHIS, DATIM and 3PM will be an added advantage.