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Regional Liaison Officer

Published on 13.08.2022

Company

Website : https://www.worldvision.org/
Industries :
Services other
Social, public and human services
Job ads : See our Job Ads
World Vision is a Christian humanitarian, development and advocacy organisation devoted to improving the lives of children, families and their... read more

Job Ad & Profile Description

Position : Regional Liaison Officer

With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 34,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Key Responsibilities:

Section I – JOB DESCRIPTION/ PUBLICATION TEXT

PURPOSE OF POSITION

This Purpose of Position will be used in the WVI or local Careers site, and if applicable, advertisements. Please describe the role in 2-3 concise sentences. Focus on the core of what this role is supposed to achieve. Describe the purpose of this position and how this position contributes to achieving department objectives and the management and performance of others.

To ensure smooth facilitation of staff and partner and carry out administrative tasks and ensure World Vision Kenya fleet is safe, healthy and economical to guarantee staff facilitation.

MAJOR RESPONSIBILITIES

List statements describing the final results of this position and method of accomplishments, and how results/performance are reviewed and measured.  Begin with the most important accountabilities.

% Time

Major Activities

End Results Expected

Staff Facilitation: 

  • Timely facilitation of regional staff to and from work and to other official duties.
  • Ensure courteous facilitation of visitors, partners and donors to the field and other official engagements.
  • Ensure safety of regional staff, vehicle and other road users while on a trip.
  • Ensure mobilization of all resources necessary for safe and effective staff facilitation.
  • Work with regional staff to plan and coordinate field facilitation services.
  • Track all the regional vehicles movement to curb late travels.
  • Coordinate the leave schedules for all the drivers within the region.
  • Coordinate the roving drivers and the roving function across the region.
  • Timely, efficient and safe field facilitation
  • Satisfied clientele
  • Well-coordinated leave schedule
  • Effective & Efficient fleet management &services

Office Administration:

  •  Facilitate delivery of parcels/ mails/ deliveries
  • Facilitate delivery of goods from suppliers/ stores to the field offices
  • Carry out office errands as directed by the supervisor
  • In collaboration with Administration department liaise with service providers to ensure quality services
  • Effective and efficient deliveries of administrative function
  • Quality  services rendered by  service providers

Vehicle Maintenance and Management: 

  • Ensure vehicle cleanliness all the time.
  • Keep vehicle movement log book up to date.
  • Check mechanical and operational soundness of the vehicle.
  • Ensure that the vehicle allocated to you has all the necessary safety and security equipment.
  • Ensure that the vehicle is serviced and maintained as recommended by the manufacturer.
  • Check and ensure that all vehicle tools and accessories are in place and in good working condition.
  • Undertake minor repairs and recommend for major vehicle repairs.
  • Ensure that vehicles are parked in secure areas when travelling
  • Keep abreast of traffic laws and ensure adherence.
  • Surrender vehicle keys and fuel card to the fleet office at the end of every trip
  • Report all vehicle malfunctions to the fleet office.
  • Initiate procurement process for all motor vehicle repairs and maintenance.
  • Ensure display of insurance certificate sticker in the vehicles allocated to them.
  • Facilitate annual government inspection of vehicles allocated to you as may be necessary.
  • Vehicles that are safe and in good working condition
  • Adherence to all NTSA rules and regulations
  • Adherence to WVK Fleet policy

10

Reporting:

  • Prepare monthly and other vehicle reports and file copies of the same after approval.
  • Consolidate the regional motor vehicle reports for all regional vehicle and submit to NO by 5th of every month.
  • Forward all invoices, receipts and fuel returns to fleet management for payment process.
  • In case of accident/ incident, notify the fleet office and forward detailed reports and necessary documents for claim processing.
  • Timely and concise fleet reports

Others:

  • Support field or office activities as may be necessary whenever facilitating staff to the field
  • Any other duties as assigned by the Supervisor
  • Accomplished field activities
Required profile for job ad : Regional Liaison Officer

KNOWLEDGE, SKILLS AND ABILITIES

List education, knowledge & skills, licenses preferred, and all experiences required to perform this position in a fully competent manner.

Minimum education, training and experience requirements to qualify for the position:

  • List academic requirements (if applicable), technical skills, or other knowledge required as a minimum qualification for this position.
  • Diploma in  business courses or related field
  • Three years’ experience in driving class A (Motor omni bus), B, C and E vehicles.
  • Basic knowledge of first Aid and other safety and security measure.
  • Basic Security training
  • List additional work experience required as a minimum qualification for this position.
  • Knowledge of transport regulatory acts/Law
  • Experience in Nairobi city driving and be conversant with the entire country road network
  • Track record demonstrating high integrity, reliable and dependable
  • Ability to work with minimal supervision.
  • License, registration, or certification required to perform this position:
  • If applicable, include language requirement(s) as a minimum qualification for this position.
  • Automobile Association of Kenya competence certification
  • Clean driving license with class B, C and E.
  • Excellent communication skills

Preferred Skills, Knowledge and Experience:

  • List academic requirements, technical skills or other knowledge preferred for this position.
  • Basic computer skills, including proficiency in MS Office and Lotus Notes.
  • Cross-cultural sensitivity, flexible worldview, and ability to work with a wide range of people from different backgrounds including donors.
  • Emotional and spiritual maturity.
  • Basic knowledge of vehicle maintenance
  • Good planning & organizing skills
  • Supervision skills
  • List additional work experience preferred for this position.
  • Working experience in community development

Work Environment

Include travel & work environment details.

  • Domestic Travel:  80% Regular internal travel to project areas is required. 
  • On call:  20% In emergency and disaster situations, the position will be required to be on-call.

CORE CAPABILITIES

While all 13 core capabilities are expected of the role, to help the recruiters conduct more effective screening and interviewing of prospective candidates, please select the level for which they will interview. Then, identify a maximum of 3-4 priority core capabilities that are the most critical for this position.

Select one level. For older versions of Microsoft Word, double-click the checkbox, and then click “Checked” in order to select the checkbox.

  •  Individual Level
  •  Leadership Level
  •  Organizational Level

Select 3-4 priority core capabilities that are the most critical for this position.

  • Achieving quality results & service.
  •  Practising accountability & integrity.
  • Communicating information effectively.
  •  Thinking clearly, deeply & broadly.
  •  Understanding the Humanitarian Industry.
  •  Practicing innovation & change.
  • Demonstrating Christ-centered life & work.
  •  Learning for growth & development.
  • Maintaining work/life balance & effectiveness.
  • Building collaborative relationships.
  •     Practicing gender & cultural diversity.
  •  Influencing individuals & groups.
  •  Understanding World Vision’s mission & operations.

Applicant Types Accepted:

Local Applicants Only

Job criteria for job ad : Regional Liaison Officer
Job category :
Health and social professions
Secretarial work, assistantship
Industries :
Associative activities
Social, public and human services
Employment type :
Permanent contract - Fixed-term contract
Region :
Central - Coast - Eastern - Nairobi - North Eastern - Nyanza - Rift Valley - Western
Experience level :
2 to 5 years
Educational level :
Bachelor
Number of Position(s) : 1

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